Since 2019 EID has become an Arket reseller for Globe DMS.

What is Globe? 

It is a DMS, a document management software for the intelligent management of document-related processes and information, the dematerialization and archiving of all company documents, a step beyond the classic management of DMS software.

The “Document Intelligence” adapts to the organization and integrates with the business applications already present within the company. It simplifies document processes, automatically acquiring and indexing any document managed in the company information system (active and passive cycle , commercial, production, quality, technical office, etc.) aligning with your ERP, or any other file managed outside of it but for which there is a need for archiving and sharing.

Why you need a DMS?

Many companies deal with and have to archive hundreds of files. Very often it is needed to update and keep previous versions for unlimited periods. This involves many limitations: occupation of considerable space on servers (with relative cost), groups of folders with numerous levels of subfolders which slow down the operating system and create confusion, freedom of naming files left to users and relative risk of lack of clarity, risk duplication or loss of files. In addition to these problems, in this way the files remain available only within the corporate network. The sharing is difficult and slow.

How the DMS Globe will help you

All these problems literally disappear with document software, as once archived within the DMS Globe, the powerful search engine will allow the user to instantly find the necessary documents. Guaranteed are compliance with the configured access rules and maintainance of a pre-established standard in the naming of files and managing the versioning of the latter, if desired. It also makes business flows fast and streamlined, allowing you to achieve new management strategies; eliminate waste, increase business productivity and simplify the sending of any document through internal notifications. You also have the possibility of using the most widespread digital channels: E-mail, PEC, Link, Portal, also making it possible to monitor the actual viewing of a document by the recipient, whether it is a business partner or an employee.

What other advantages does Globe provide compared to a simple DMS?

Workflow tool

• The integrated Workflow tool ensures effective management and control over activities involving documents; Globe allows you to manage and organize document processes, providing the possibility of interacting with business partners as well. Each user will be guided in carrying out the activities assigned to him, respecting the order and moment required by the process.

Dataview tool

• Globe provides a very useful dataview tool, which allows any information present in the software or in the company information system to be represented in graphical and interactive form, thus making it available to each user the indicators necessary to monitor and analyze company processes.

The search keys for each document, extracted directly from the document itself or retrieved from external sources, facilitate the retrieval of documents and the processing of statistics.

• Each document can be associated with various additional information: attached files, events relating to the document, comments and notes.
• All documents, and the related information associated with them, can be linked to each other to facilitate navigation and retrieval by making it possible to create links between documents associated with each other (for example, links between orders, invoices, licenses, etc.) and Dossiers (similar to folders/paper files).
• Ability to customize document navigation and menus based on context and user permissions, also based on GDPR specifications.
• The user will be able to access the document from multiple points, even outside the platform, through the portal or the app.

• Possibility of managing electronic invoicing and electronic filing.

Would you like to know more? Contact us and we will be happy to evaluate your needs with our technicians and formulate the most suitable proposal for your situation.

If you want to learn more in a more technical way, or explore other cases of application of document management, we recommend the DEMATERIALIZZANDO.IT website.

Are you looking for an Italian Partner? You are welcome to contact us for any information.